Privacy Policy
Last Updated: March 2026
1. Information Collection
At ShelfHub, we prioritize the privacy and security of our research community. We collect minimal information necessary to facilitate scholarly communication:
- Account Information: Name, professional email address, and optional ORCID iD for academic verification.
- Research Metadata: Titles, abstracts, author affiliations, and submission timestamps.
- Usage Metrics: Anonymous download counts and page view statistics to provide research impact metrics.
2. Cookie Policy
We use essential cookies to maintain a high-quality experience:
- Authentication: Secure session cookies to keep you logged in.
- Language Preference: To remember your selected language settings (e.g., English, Japanese) across the Platform.
- Security: To protect against cross-site request forgery (CSRF) and other threats.
We do not use tracking or analytical cookies from third-party advertising networks.
3. Data Security & Storage
All data is stored in encrypted databases. We use Industry-standard **JSON Web Tokens (JWT)** for secure API authentication. Your submission data is replicated across multiple secure nodes to ensure persistence and availability.
We will never sell or share your personal contact information with third-party marketers. Your name and affiliation will only be displayed as part of the academic record for your preprints.
4. User Rights
Under international privacy standards (including GDPR principles), you have the right to:
- Request a copy of the data we hold about you.
- Correct any inaccuracies in your researcher profile.
- Request the deletion of your account (subject to persistent record requirements for published preprints).
5. Contact Information
For inquiries regarding data privacy or to exercise your rights, please contact our research integrity team at privacy@shelfhub.org.